Success Stories
Discover how our clients turned challenges into opportunities with Yesautomate.
Preparation of MIS from Quickbooks
Client : CPA firm (New York, US)
Background
Our client, a CPA firm, manages bookkeeping for 178 clients across diverse industries. As part of their monthly cycle, the firm prepares and shares MIS and financial reports with each client, ensuring accuracy, consistency, and professional presentation.
Problem Statement
The reporting process was highly manual and time-consuming:
Logging into QuickBooks for each of the 178 clients individually.
Downloading financial reports one by one.
Transforming the downloaded data into predefined templates.
Performing ratio calculations manually.
Combining reports into client-branded PDFs with disclaimers.
Emailing finalized reports to each client. <br>
This workflow consumed a minimum of 15 man-days every month, diverting valuable staff resources to repetitive work instead of higher-value activities like analysis and client advisory.
The Solution
Yesautomate designed a custom automation solution that:
-
Automatically logs into QuickBooks for each client, on completion of the bookkeeping.
-
Downloads all required financial reports in bulk.
-
Transforms and maps reports into the CPA firm’s predefined templates.
-
Calculates ratios and consolidates results seamlessly.
-
Generates client-branded PDF reports with appropriate disclaimers.
-
Distributes final reports to respective clients via email – without human intervention.
The Impact
The reporting process was highly manual and time-consuming:
Saved 15+ man-days per month that were earlier spent on manual reporting
Freed staff to focus on advisory and value-added tasks instead of data handling.
Improved accuracy by eliminating manual copy-paste errors.
Enhanced client satisfaction through timely, professional, and consistent reporting.
Delivered a scalable process that grows with the firm’s expanding client base.
Data extraction from Vendor Invoices and feeding into SAP
Client : Leading retailer for electronics (India)
Background
A leading supplier of electronic items operates through 5,000 sales offices across India. Each office buys from local vendors and uploads invoices to a shared drive.
The centralized accounting team (Gurgaon) receives 500+ vendor invoices daily, validates them manually for accuracy and compliance, and then posts them into SAP.
The workflow deployed 40 staff resources through-out the month.
Problem Statement
High volume of invoices causing delays in processing.
Rising overheads (people + infrastructure) to keep up with volume.
High risk of errors/duplicacy and mismatches with PO/GRN.
GST details not consistently validated, increasing compliance risk.
Risk of duplicate payments and non-deposit of GST by vendors, pressuring cash flows.
Overall drain on time, resources, and money.
The Solution
Yesautomate implemented an end-to-end automation that:
Accesses invoices from the shared drive
Extracts key fields (vendor details, PO #, invoice #, dates, amounts, taxes).
Validates against vendor master, performs 3-way match (PO–GRN–Invoice), checks arithmetic accuracy and appropriate tax rates.
Routes exceptions back to the team for confirmation.
Logs into SAP and posts the entries automatically for all valid invoices.
The Impact
Seamless, effective processing with consistent controls
Reduced costs and lower overheads.
Improved cash flows through faster, accurate posting.
Error-free data and reliable invoice recording.
On-time payments → happier vendors and stronger relationships.
Team redeployed to analytical/technical work instead of data entry.
A more efficient, resilient AP ecosystem.